Book an Ops Leak Audit

How it works

How Amazon operations automation works: audit, build, run.

This is how Amazon operations automation works at VSENK, from the booking form to automations running every day. A $1,500 Ops Leak Audit measures the leaks on read-only access. An Autopilot Build puts three automations into production in 3–4 weeks. Managed Ops keeps them running, with an analyst on every exception. Anything that spends money or changes a listing waits for your approval.

Book an Ops Leak Audit See every step
  • Audit $1,500
  • Build from $6,000
  • Managed Ops from $2,000/mo
  • Read-only to start

Definition

How does VSENK work?

VSENK works in three paid steps after a short fit call. An Ops Leak Audit measures what the work between your systems costs. An Autopilot Build puts three automations into production. Managed Ops runs them every week, with analysts on the exceptions. Each step stands on its own, and anything that spends money or changes a listing waits for your approval.

Amazon operations automation, as we use the term, is the routine work between Amazon and the systems around it: your other sales channels, your warehouse or 3PL, your suppliers and QuickBooks or Xero. It runs on official APIs, logs every action and hands judgment calls to a person.

Start
Booking form and a short fit call
Audit
$1,500, 10 business days, read-only
Build
From $6,000, 3–4 weeks to production
Run
From $2,000/mo, 3-month minimum
Approvals
Money and listing changes wait for you
Control
Stop switch on every workflow, revoke anytime

Step by step

From the first form to automations running.

Each paid step ends with something you keep and a decision that is yours.

  • VSENK works
  • You decide
Start with the booking form
  1. Start

    Send the form, then a short fit call

    You + VSENK

    The booking form takes about three minutes: your channels, your warehouse and the manual task that eats your week. A short fit call follows, to check whether an audit is worth it for your business.

    OutputAn honest answer on fit

  2. Before access

    NDA and scope document

    VSENK

    We sign an NDA before we see any data. The scope document lists every system and permission we will request, so you see each one before you grant it.

    OutputNDA signed, permissions listed

  3. 10 business days

    Ops Leak Audit

    VSENK

    After a kickoff call, we map the work between Amazon, your other channels, your warehouse or 3PL, your suppliers and your books. Each leak is priced in hours and dollars, a daily profit and stock alert goes live, and the roadmap is ranked by payback, effort and risk.

    OutputWorkflow map, leak report, ranked roadmap, quick win live

  4. Readout

    You decide: build, wait or stop

    You

    We walk you through the findings and a build proposal for the top three automations, at a fixed price. You keep the map, the report, the roadmap and the alert, whatever you decide.

    OutputBuild proposal at a fixed price

  5. 3–4 weeks

    Autopilot Build

    VSENK

    Three automations from your roadmap go into production on official APIs, on top of the tools you already use. Write access is added only where a workflow needs it, and approval steps are built in for anything that spends money or changes a listing. The $1,500 audit fee is credited to the build.

    OutputThree automations in production, plus a runbook

  6. 2 weeks

    Hypercare

    VSENK

    Daily checks and fast fixes while the rules settle. Then we measure the audit's baseline again, so you see the change in hours and dollars.

    OutputBefore/after metrics

  7. Monthly

    Managed Ops, or run it yourself

    VSENK analysts

    With Managed Ops, analysts monitor every workflow, work the exceptions, handle fixes and API changes, and add one new automation a month. Or your team runs the automations with the runbook.

    OutputWeekly ops report and a monthly review

How we work

Audit, build, run. Each step stands on its own.

Start with a fixed-price audit and keep the roadmap even if you stop there. The audit fee is credited to your build. Prices in USD.

  1. Start here
    01 · Audit

    Ops Leak Audit

    $1,500

    Credited to your build

    • Workflow map across Amazon, your channels, warehouse, suppliers and books
    • Leak report in hours and dollars: stockouts, aged-inventory fees, unclaimed reimbursements, manual hours
    • Ranked automation roadmap
    • One quick win live: a daily profit and stock alert to Slack or email
    Book an Ops Leak Audit How the audit works
  2. 02 · Build

    Autopilot Build

    from $6,000

    Typical range $4,500–$9,000 · fixed scope

    • 3 automations in production on official APIs
    • Approval steps for anything that spends money or changes a listing
    • Runbook and 2 weeks of hypercare
    • Before/after metrics in hours and dollars
    What a build includes
  3. 03 · Run

    Managed Ops

    from $2,000 /mo

    Core plan · 3-month minimum

    • Core: 40 analyst hours a month, weekly ops report, monthly review
    • Plus, $3,500/mo: 80 hours, multichannel coverage and the sourcing module
    • Monitoring, fixes and API changes handled for you
    • One new automation a month
    Compare Core and Plus

Want to choose modules and see a total? Open the package builder

Approvals and the human in the loop

Automations do the routine work. People make the calls.

Every module has at least one step where a person checks or decides. These are the defaults: you can make any rule stricter, and we do not make money or listing rules looser.

  • The automation

    Runs on its own

    • Reads stock, orders, settlements and buyer messages on a schedule or a trigger
    • Drafts purchase orders, journal entries, evidence packets and buyer replies
    • Routes FBM orders and buys labels within your shipping rules
    • Chases suppliers for confirmations, ETAs and documents
    • Logs every action under a named agent

  • An analyst

    Works the exceptions

    • Bad addresses, stock conflicts and late FBM orders
    • New fee types and settlement variances, before anything posts
    • Reviews and files every reimbursement case
    • Sends buyer replies, or passes them to you
    • Brings money, listing and brand calls to you, with a recommendation

    Under Managed Ops, this is a VSENK analyst working from your monthly analyst hours.

  • You

    Decide on money and listings

    • Approve every purchase order before it reaches the supplier
    • Approve any change to a listing, price or inventory setting
    • Approve refunds and replacements, or your CS lead does
    • OK journal entries with a new fee type or variance, after analyst review
    • Decide on price or term changes and new suppliers

    Approvals arrive in Slack or email, with the context to decide in one click.

Module by module

The six automations, step by step. Each build picks three.

  • Runs on its own
  • A person checks or decides

  • Inventory replenishment

    1. Automated. Read stock
    2. Automated. Forecast cover
    3. Automated. Draft PO
    4. A person: You. You approve
    5. Automated. Send and track

    You approve every PO before it reaches the supplier.

  • FBM order routing

    1. Automated. New FBM order
    2. Automated. Route
    3. Automated. Queue label
    4. A person: Analyst. Analyst checks
    5. Automated. Confirm

    Address problems, stock conflicts and late shipments go to an analyst.

  • Settlement reconciliation

    1. Automated. Pull settlement
    2. Automated. Map lines
    3. A person: Analyst. Analyst reviews
    4. Automated. Post draft
    5. Automated. Daily P&L

    New fee types and variances are reviewed before anything posts.

  • Reimbursement case prep

    1. Automated. Compare records
    2. Automated. Flag units
    3. Automated. Build packet
    4. A person: Analyst. Person files
    5. Automated. Track outcome

    A person reviews and files every case. Nothing is filed automatically.

  • Ticket triage

    1. Automated. Collect
    2. Automated. Classify
    3. Automated. Draft reply
    4. A person: You or analyst. Person sends
    5. Automated. Log

    A person sends every reply. Refunds, replacements and promises always wait for a human.

  • Supplier follow-up

    1. Automated. Read open POs
    2. Automated. Follow up
    3. Automated. Parse replies
    4. A person: You. You decide
    5. Automated. Re-plan

    Prices, terms and new suppliers stay with you.

See the full approval rules Browse all six automations

Access and safety

Access grows one step at a time. You can cut it off at any time.

We connect only through Amazon's SP-API and Ads API and each platform's own API. No scraping, no browser automation of Seller Central and no shared logins.

  1. 01

    Before the audit

    No access

    We sign an NDA before we see any data. The scope document lists every system and permission before you grant any of them.

  2. 02

    Audit

    Read-only

    Read-only authorization through official APIs, or exports and a viewer login for your warehouse or 3PL. Nothing we do can change an order, a listing or your books.

  3. 03

    Build

    Write, per workflow

    Write access is added one action at a time, only where a workflow needs it, such as an FBM tracking upload or a draft journal entry.

  4. 04

    Run

    Scoped and logged

    Each workflow keeps only the permissions it needs. Every action is logged under a named agent, and every workflow has its own stop switch.

Stop and revoke

  • Each workflow has its own switch, and one master switch stops everything.
  • A stopped workflow holds its pending drafts and does nothing until you turn it back on.
  • Anything unusual goes to an analyst instead of being acted on.
  • You can revoke any permission from your own accounts at any time, without asking us.

We never ask for

  • Your Seller Central password or a shared login
  • Write access of any kind during the audit
  • Browser access to Seller Central, scraping or bots
  • Payment details for your marketplace accounts
How we handle access and data

Reporting

What you see, and how often.

The automations report as they work. With Managed Ops, an analyst works the exceptions queue every day and reports to you every week.

As it happensBuild
Approval requests in Slack or email, with the context to decide in one click. Every action is written to a run log you can read.
Every dayManaged Ops
Exceptions are triaged and worked as they arrive. Anything that needs money, a listing change or a judgment call about your brand comes to you with a recommendation.
Every weekManaged Ops
The weekly ops report: what happened in hours and dollars, the exceptions worked and the analyst hours used.
Every monthManaged Ops
A review call with you or your ops lead, and one new automation added.
After hypercareBuild
Before/after metrics against the audit's baseline, in hours and dollars.
Exceptions queueIllustrative
Sample data
  • Amazon ↔ 3PL Amazon received 40 fewer units than shipped Analyst reviewing
  • Amazon ↔ QuickBooks New fee type in settlement: AWD processing Needs your OK
  • Amazon FBM Ship-to address failed validation on one order Flagged
  • Supplier ETA moved 6 days on PO-1043 Reorder dates updated
  • Shopify ↔ Warehouse 2 units oversold on B07-GLD Orders held, emails drafted
  1. Automation flags it
  2. Analyst works it
  3. You decide on money or listings
  4. Closed and logged
Sample exceptions queue with illustrative data. One short-received shipment is with an analyst, a new settlement fee type waits for your OK, a failed ship-to address has just been flagged, and two items are closed: a supplier ETA change updated the reorder dates, and an oversell was handled by holding orders and drafting emails.
See a sample weekly report

Service levels

What Managed Ops commits to every month.

Core is $2,000 a month with 40 analyst hours. Plus is $3,500 a month with 80 hours, multichannel coverage and the sourcing module. Both have a 3-month minimum.

Compare Core and Plus
  • Every workflow monitored, with fixes handled for you
  • Amazon and platform API changes handled before they break a workflow
  • Exceptions worked by an analyst, with money and listing calls sent to you
  • A weekly ops report that shows the analyst hours used
  • A monthly review call with you or your ops lead
  • One new automation added each month
  • A stop switch on every workflow, honored immediately

FAQ

How it works: questions

Still unsure? The audit call is the place to ask. Book an Ops Leak Audit

How long does it take from first call to automations running?

The Ops Leak Audit takes 10 business days. If you go ahead, the Autopilot Build puts three automations into production in 3–4 weeks, followed by 2 weeks of hypercare.

Do we have to do all three steps?

No. Each step stands on its own. If you stop after the audit, you keep the workflow map, the leak report, the roadmap and the daily alert. After a build, Managed Ops can run the automations for you, or your team can run them with the runbook we hand over.

What runs without a person?

The routine work: reading stock and sales, drafting purchase orders, routing FBM orders and buying labels within your shipping rules, mapping settlement lines, assembling reimbursement evidence, drafting buyer replies and chasing suppliers. Every action is written to a run log.

What always waits for a person?

Anything that spends money or changes a listing: purchase orders, refunds and replacements, listing, price and inventory changes, and journal entries with new fee types or variances. A person files every reimbursement case and sends every buyer reply.

What access do you need, and when?

Read-only access through official APIs for the audit. During a build, write access is added only where a workflow needs it, and every permission is listed in your scope document before you grant it. We never ask for your Seller Central password, and you can revoke access at any time.

How do we know what the automations are doing?

Approval requests arrive in Slack or email, and every action is logged under a named agent. With Managed Ops you also get the exceptions queue, a weekly ops report with the analyst hours used, and a monthly review call.

What does it cost?

The Ops Leak Audit is $1,500, credited in full to your build. The Autopilot Build starts at $6,000, and most builds land between $4,500 and $9,000, fixed in writing before you sign. Managed Ops is $2,000 a month for Core or $3,500 for Plus, with a 3-month minimum. Prices are in US dollars.

Start with the audit. Decide after.

$1,500, 10 business days, read-only access. You keep the map, the report, the roadmap and the alert whatever you decide, and the fee is credited to your build.

Book an Ops Leak Audit See pricing
  • Read-only access
  • NDA before data
  • US-hours calls