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Automation 03 of 06 · Settlement reconciliation

Amazon settlement reconciliation to QuickBooks or Xero, line by line.

This module handles Amazon settlement reconciliation into QuickBooks or Xero. It maps every settlement line to your chart of accounts, posts draft entries and builds a daily P&L by channel. New fee types and variances are reviewed before anything posts.

Ask about this module See the steps
  • 4 automated steps
  • 1 human checkpoint
  • 3 systems
  • Every action logged
Module 03 / 06 Every action logged
  • Amazon settlements
  • Shopify payouts
  • QuickBooks or Xero
Settlement reconciliation 4 automated · 1 human
  1. Automated: Pull settlement
  2. Automated: Map lines
  3. Person step, Analyst: Analyst reviews
  4. Automated: Post draft
  5. Automated: Daily P&L
Diagram of the systems settlement reconciliation connects, and its steps in order. Orange is the step that waits for a person.

Definition

What is Amazon settlement reconciliation?

Amazon settlement reconciliation means matching every line of a settlement report, including sales, fees, refunds and reserves, to the right account in your books, so each payout ties back to QuickBooks or Xero. This module maps each line as soon as the report posts, prepares a draft entry and sends a daily P&L by channel.

Runs alone
Pull settlement · Map lines · Post draft · Daily P&L
A person
New fee types and variances are reviewed before anything posts.
Systems
Amazon settlements · Shopify payouts · QuickBooks or Xero
Access
Official APIs only, every action logged
Built in
Autopilot Build, from $6,000 for three modules
Run in
Managed Ops, from $2,000/mo

How it runs

Five steps. Four run on their own.

Step 3 waits for an analyst. The other four run on a schedule or a trigger and write every action to a run log.

  • Runs on its own
  • Waits for a person
  1. Step 1, Automated Pull settlement Fetch each settlement report as soon as it posts.
  2. Step 2, Automated Map lines Fees, refunds and reserves mapped to your accounts.
  3. Step 3, waits for a person: Analyst Analyst reviews New fee types and variances, before posting.
  4. Step 4, Automated Post draft Draft journal entry posted to QuickBooks or Xero.
  5. Step 5, Automated Daily P&L Profit by channel to Slack or email each morning.

Your Autopilot Build turns these steps into a written spec for your accounts: triggers, rules and approval points.

What stays with a person

New fee types and variances are reviewed before anything posts.

  1. Analyst Step 3 of 5 Analyst reviews

    New fee types and variances, before posting.

Everything else in the flow runs on its own and is logged. You can make any rule stricter. We do not make money or listing rules looser.

Rules on every module

  • Anything that spends money or changes a listing waits for your approval.
  • Anything unusual goes to an analyst instead of being acted on.
  • Every action is written to a run log you can read.
  • One switch stops every workflow.
  • Official APIs only. No scraping and no browser automation of Seller Central.
How we handle access and data

How you get it

The audit ranks it. A build installs it. Managed Ops runs it.

Settlement reconciliation is one of six modules. Every Autopilot Build puts three of them into production.

  1. 01 · Audit

    Ranks it

    Ops Leak Audit

    $1,500

    10 business daysCredited to your build

    Checks settlement reconciliation against your data and ranks it against the other five modules by payback, effort and risk.

    How the audit works
  2. 02 · Build

    Installs it

    Autopilot Build

    from $6,000

    3–4 weeksTypical range $4,500–$9,000 · fixed scope

    Puts it into production as one of three modules in 3–4 weeks, with its approval step built in.

    What a build includes
  3. 03 · Run

    Runs it

    Managed Ops

    from $2,000/mo

    MonthlyCore plan · 3-month minimum

    Keeps it running: monitoring, fixes and API changes, with an analyst on every exception.

    Compare Core and Plus
Add it to a package Ask about this module

Opens the package builder with settlement reconciliation already picked. Prices in USD.

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Weigh it next to these.

Every build picks three of the six. The audit ranks them for your business. See all six modules

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FAQ

Settlement reconciliation questions

Still unsure? The audit call is the place to ask. Book an Ops Leak Audit

Does it post entries to QuickBooks or Xero by itself?

It posts draft journal entries. A settlement with a new fee type or a variance is reviewed by an analyst, then by you, before anything posts. A settlement with zero variances goes through as a logged draft.

Which systems does settlement reconciliation work with?

Amazon settlements, Shopify payouts and QuickBooks or Xero. Amazon data comes through the official SP-API, with permissions you grant and can revoke at any time. We never log in to Seller Central through a browser.

How do I get settlement reconciliation?

It is one of six modules. The $1,500 Ops Leak Audit ranks all six for your business. An Autopilot Build puts three of them into production in 3–4 weeks, from $6,000. Managed Ops then keeps them running, from $2,000/mo.

Price it before you build it.

The Ops Leak Audit prices the manual work behind settlement reconciliation in hours and dollars and ranks it against the other five modules. $1,500, credited to your build.

Book an Ops Leak Audit Add it to a package
  • Read-only access
  • NDA before data
  • US-hours calls