Operational Sync With Make, Notion, Google Calendar and Slack

Rishad Al Islam

•4 min read
a laptop computer sitting on top of a wooden desk

System Overview

What it is: A real-time task and workflow management system built with Make that connects Notion, Google Calendar and Slack. Tasks created or updated in Notion automatically sync with Google Calendar, while Slack notifications keep the team aligned on deadlines and updates.

Core capabilities

  • Real-time syncing of tasks between Notion and Google Calendar
  • Automatic event creation and scheduling from Notion updates
  • Slack alerts for task assignments, changes and due dates
  • Centralized tracking of deadlines and deliverables
  • Voice-driven commands for quick task creation
  • Integration with Airtable for structured project reporting
  • Automated meeting booking linked to tasks or deadlines
  • Audit logs and analytics for task performance

Business problems solved

  • Eliminate manual effort in updating tasks across multiple tools
  • Reduce missed deadlines with automatic calendar entries
  • Keep team members informed instantly via Slack
  • Provide a single source of truth across tools
  • Streamline meeting scheduling tied to specific projects or milestones

Industries served

Agencies, SaaS teams, project management offices, internal ops teams, professional services.

We’ve seen these industries benefit the most - but even if yours isn’t listed, we can explore how to adapt this workflow for you.

Actor Identification

Primary actor: Team member creating, updating, or completing tasks in Notion.

Secondary actors: Make automation engine, Google Calendar, Slack workspace, Airtable database, project manager.

Actor Goals

  • Team Member: Quickly log tasks and see them synced across tools without extra effort.
  • Project Manager: Ensure deadlines are visible, progress is updated and no tasks are missed.
  • Automation System (Make): Trigger updates, sync tasks in real time and notify the right people.
  • Internal Tools: Maintain consistent task and schedule data across Notion, Calendar and Slack.

Context and Preconditions

  • Notion workspace connected to Make via API
  • Google Calendar integration enabled for task to event syncing
  • Slack channel configured for notifications
  • Airtable base structured for project reporting
  • Predefined rules for mapping tasks to calendar events (deadlines, owners, tags)

Basic Flow (Successful Scenario)

  • Team member creates a new task in Notion with a deadline.
  • Make triggers the automation, creating a Google Calendar event with the deadline and details.
  • Slack sends a notification to the assigned owner with task info and due date.
  • Task updates in Notion (e.g., completed, delayed) automatically update the calendar entry.
  • Airtable receives a log of the task and its status for project reporting.
  • If the task requires a meeting, Make auto-books it on the team’s calendar and sends invites.

Outcome: Tasks remain synced across Notion, Calendar, and Slack in real time, reducing manual work and improving accountability.

Alternate Flows

  • A1: Missing deadline: If a task is created without a due date, Make prompts for clarification or leaves it unsynced until updated.
  • A2: Calendar conflict: If a scheduled meeting conflicts with another, Make suggests alternate slots before booking.
  • A3: Slack delivery failure: If Slack API fails, system retries and sends fallback email notification.
  • A4: Notion API timeout: If Notion is unavailable, Make queues updates and syncs once service is restored.

Ready to cut down manual work and keep your team perfectly in sync? Book a free session with us today] and see how we can tailor this workflow for your business.